نظام ادارة صيدليات متكامل

PMS Features:

1. Prescription Management

Prescriptions are hard to read; they are unreadable by the patients & therefore can cause confusion. The illegibility of prescriptions is also a source of error in giving the correct medicine. With the help of software, the pharmacist will not have to read the prescriptions again & again. The pharmacist can store the record of the prescription & repeat the medicine as & when required. Data stored in the system reduces the chances of errors.

2. SMS & Alerts

With the help of a pharmacy management system, the pharmacists can get timely notification & alerts from the software, if any of the patients will need the medicine soon, or the medicine is going to expire. He can schedule SMS to be sent to patients intimating them in advance to buy the next dosage of medicine. This is one of the top pharmacy software features & helps in improving customer relationship. The customer can also just reply to the message whether to refill the medicine & the pharmacist can simply deliver the medicine to the patients.

The pharmacy management system tracks expiry dates for all medications. The system also automatically alerts the pharmacist about the expiration date. Instantly sends the notification when immediate medicine is needed. Patients receive the SMS from purchasing the next dosage. The features enhance patients’ safety. Moreover, it sends alerts about low inventory and restocking.

With the use of a pharmacy management system, the pharmacist can schedule text messages to be sent to patients intimating them before their prescriptions running out.

The patients can then let the pharmacist if they need a refill, simply by responding to the message. The status updates let the pharmacist keep in touch with the patients, ensuring patient satisfaction.

3 Reporting

Reporting is a very important part of any business. Proper reporting & data analysis leads to better-informed decision making & huge profits. Pharmacists interact with many sales executives, patients, doctors, medical representatives in the day-to-day. But manually remembering all the details is not possible. Therefore here the pharmacy software comes into existence, all the data regarding each of these can easily be stored in the system which can be later analysed for growth strategies. These reports provide valuable insights like which part of the business is performing well & which needs improvement.

4. Expiry Management

Another mandatory feature for a pharmacy management system is expiry management. In general, pharmacies suffer huge losses due to expired products. In any pharmacy, medicines are purchased in a bulk with different MRP & expiry dates, & therefore the pharmacists find it difficult to keep a check on every medicine. Unknowingly many medicines get expired lying on the shelves, which at last can only be thrown into the garbage. In case a software with an expiry management system is implemented then it will prompt for the near expiry medicines which the pharmacist can either sell to the customer or return back to the supplier. This saves on huge losses & also the products are not wasted.

5. Re-Order Management

Setting re-order points, knowing when you need to refill the stock, which product is better performing in the inventory and so on… Crucial insights like this help every pharmacist to stay organized and informed. The pharmacists can set the minimum & maximum stock level point, the software will indicate whenever the stock reaches the minimum level & he/she can place a re-order. The system also suggests the best buy option with nearest suppliers’ schemes & offer to save more.

Re-order points in a pharmacy management process refer to learning when to refill the stock, which product is better performing in the inventory, and so on. Such information in the pharmacy inventory management system workflow process can be helpful to pharmacists for remaining organized and informed. The pharmacists can decide the minimum & maximum stock level point. Then, the pharmacy inventory system software can indicate when the stock reaches the minimum level and when it is time to re-order the supplies. This feature of the inventory system in pharmacy also suggests the best buy option with nearest suppliers’ schemes and helps save more.

6. Digital Collections

In the new normal, everybody is following social distancing. Customers want to pay online and in pharmacy, the risk of getting affected with various is the most. Therefore for sake of health & safety, the pharmacies must have a digital collection option where the patient can pay without touching anything. Marg ERP is one such Pharmacy Software that is integrated with MargPay a payment platform for business-to-business payments.

7. Inventory Management System

The pharmacy management system performs an audit trial. Moreover, it keeps track of the drug supply. The process also enhances the inventory yield ratio. Pharma owners can make data-driven decisions. Therefore, the software allows users to record stock levels and manage supplies. A unique dashboard controls the centralized Pharmacy Inventory Management. It connects ERP (Enterprise Resource Planning), online stores, and marketplaces.

The management software links warehouses to the inventory system. It also adds products with varying SKU (Stock Keeping Unit) codes. The software involves minimal downtime for stocking inventory. Furthermore, Inventory management implies zero challenges for product availability. Users can add, update, and delete products in bulk. A well-managed stock system avoids gathering an excessive quantity of drugs. Pharmacies can keep records of the accurate measure of medications. It eliminates messy excel sheets. The software provides complete transparency about stock availability.

Inventory management processes in the pharmacy are saddled with paperwork and manual checks. Order forms are filled out manually and sent to manufacturers via fax, barcodes are scanned daily to update stock information, unclaimed prescriptions must be put back in stock, and so forth. Of course, not all of these processes can be automated due to federal laws and the technical limitations of your suppliers, but a PMS is able to handle some routine tasks.

Stock organization and counting. Medication counts are done regularly, but even that can’t help in the situation where drug amounts are counted incorrectly or not updated in the system on time. A PMS can keep a detailed log of your inventory that can be easily filtered by the required storage conditions and expiration date, allowing you to prevent dangerous errors.

Medication ordering. A PMS uses reorder points or par levels set up by the pharmacy to generate automatic orders. The system calculates how many items are needed to raise the stock level and adds this quantity to the order. The orders are then sent via an electronic data interchange (EDI) method.

Reporting. A PMS generates reports allowing pharmacists to easily determine the better performing wholesalers and vendors and understand what factors come into play when ordering medications. This can help them better prepare for the flu season when certain drugs are in demand, and automatically calculate par levels.

8 User Management Module

This feature allows restricted access to various users. Access to various features can be limited for different users, for easy management. This authentication is classified into two conditions namely

Administrator User: The user can control the buying and selling process, list the medicines, view the stock and perform other tasks. The user will be able to view the pharmacy list and the pharmacy map easily. It plays an essential role in controlling the sales and stocks being processed every day.

Administrator Authentication User: The users who are authenticated can view all process including selling reports, transactions, manipulate the medicine list and the medicine stock. This feature also helps to track regular activities and generate daily accounts by utilizing the multisite software.

User management in pharmacy management solutions gives restricted access to various users. Access to multiple features of a pharmacy management software can be limited for different users to implement easy management. The authentication is divided into two types: administrator user and administrator authentication user.

The administrator user of a pharmacy management solution can manage the buying and selling of medicines, list the medicines, view the stock, and perform other tasks. The administrator authentication user of a pharmacy management software development can view all processes, including selling reports and transactions and manipulate the medicine list and medicine stock.

9. Customer Management System

Customers are at the core of any system designed for businesses. Pharmacy management systems must have an automated solution to manage patients. CMS also keeps a record of the patient’s data. Furthermore, it is a dynamic solution that adds new customers. Well-organized CMS holds customer responses and feedback. Hence, Pharmacists develop pharmacy business strategies to manage customer requirements.

A customer management system is a robust solution for small and medium-sized pharmacies. It possesses an attractive, user-friendly interface. The system also leads to easy navigation. After every update, it automatically refreshes the patient’s list, moreover, it allows pharmacists to provide information at their fingertips. The system manages multiple patient profiles. Hence, it is reliable for patient therapy management.

10. Integration with third-party software

Integration with third-party software manages back-office operations. Enables efficient data flows for prescription and inventory data.

POS (Point of Sale) integration enables record transactions and inventory management.

The pharmacy management system combines with DHL for order management. The system also sends delivery messages or alerts. The third-party software improves visibility and clarity. They manage account receivables and insurance claims. The solutions optimize pharma stores for effective services. Allow easy deployment in an IT environment. Need minimal time for claims management.

11. Feature of Restore & Backup System of the pharmacy management system

What happens when the data is lost suddenly? The business operations may stop abruptly. Data such as patient records and inventory is always at risk. A restore and backup system avoids unnecessary data loss. This system eliminates technical errors while retrieving data quickly.

The pharmacy management system provides automatic backup schedules. Data-backup is done regularly. Additionally, a Data restoration service safely secures the data. It also avoids interruptions in business functioning. The pharmacy management system offers a growth opportunity. An ideal system also possesses zero size limitations for data backup. Hence, the alert system informs about successful backup completion.

12 Pharmacy management system integrations

Apart from the basic PMS features, there are many integrations a pharmacy can benefit from. Let’s look through some examples.

Delivery and shipping solutions. If you’re not doing deliveries on your own, integration with FedEx or DHL will be helpful when managing orders, sending delivery notifications, and automating fulfillment processes.

13. Multi-Store and Multi-Location Support

The user can manage stores at multiple locations easily with a pharmacy information system.

Data about stock levels, sales, returns from multiple stores can be viewed in a single software. Overall reports for the entire chain of stores can be generated, giving the user a complete overview of profit, loss, stock levels, etc.

14. Dashboards

Having focused charts and reports, each with Key Performance Indicators (KPIs) for your top objectives, accelerates data analysis and improves collaboration and productivity by displaying only the data you need to succeed for any particular goal.

All in all, a robust pharmacy management system needs to have at least these five features in order for it to stand out and get you useful insights to stay ahead of your industry counterparts

15. Drug delivery

16. Mobile app for the pharmacy: for administration

17. Mobile app for patients: search for medicines in the registered pharmacies

18. Accounting Module

نظام إدارة الصيدليات الحديث

1. البيع المباشر للدواء عبر نقطة البيع.(كاش)

2. البيع الاجل للعملاء.

3. نافذة سداد المديوينات.

4. استلاف الدواء من الصيدليات الاخرى وارجاعة.

5. استراد الدواء بعد البيع.

6. اضافة العملاء للبيع الاجل.

7. عرض مديوينات العملاء.

8. تسجيل المنصرفات بالصيدلية اليومية والشهرية.

9. عرض المخزون الحالي بالصيدلية.

10. عرض الدواء منتهي الصلاحية

11. عرض الدواء التالف.

12. عرض الكميات المفقودة بالصيدلية.

13. عرض الايراد اليومي

14. عرض صافي الايراد.

15. عرض اجمالي الارباح

16. عرض صافي الارباح.

17. اضافة جميع شركات الادوية.

18. التعامل بالكاش او الآجل مع شركات الادوية.

19. عرض مديونيات شركات الادوية.

20. التحكم في البيانات والصلاحيات في النظام

21. اضافة اكثر من مستخدم في النظام.