Orbit.Shams — Workforce & Billing Platform for Saudi Manpower Companies

Orbit.Shams is a complete workforce management and billing platform built specifically for manpower rental and contracting companies operating in Saudi Arabia's industrial sector.

It replaces the Excel sheets, disconnected approval chains, and manual salary tracking that most Saudi manpower companies still rely on — with a single real-time platform that handles workers, purchase orders, clients, suppliers, salaries, invoices, and cash flow in one place.

? BUILT FOR SAUDI INDUSTRIAL CONTEXT

Every field, workflow, and data model was designed around how manpower operations actually run in KSA:

- Iqama-based worker records

- SAR currency throughout

- Purchase Order & client/supplier linkage (Aramco, SABIC, Sadara, Ma'aden, Petro Rabigh, etc.)

- Multi-brand operations (managing multiple business units under one roof)

- PDPL-aware data handling

⚙️ CORE MODULES

- Rental Manpower Management — worker profiles, Iqama tracking, trade classification, client/supplier assignment, PO linkage, hourly & PO rate tracking

- Salary Forms Workflow — submission → approval → payment pipeline with multi-level approvers

- Salary Batches — bulk batch creation, approval, payment queue

- Expense Claims — submission, approval routing, tracking

- Invoice Management — batch invoicing, approval chains, payment queue

- Projects & Quotes — full quote creation, follow-ups, pipeline tracking

- Reports & Analytics — revenue vs cost trend, brand performance comparison (IES vs SHAMS), invoice aging

- Admin Suite — user roles, activity log, settings

- Real-time Dashboard — invoiced, collected, salary paid, net margin, cash flow visualization

? EXECUTIVE DASHBOARD

Live KPIs on accrual revenue, net profit (cash), average approval days, outstanding risk, collection %, and invoice aging — giving leadership a single source of truth across the business.

? APPROVAL & RISK CONTROLS

- Multi-stage approval chains for salary forms, expense claims, and invoices

- Payment queue system prevents unauthorized disbursements

- Outstanding risk monitoring with aging buckets (0-30, 31-60, 61-90, 90+ days)

- Activity log for full audit trail

? DOMAIN-SPECIFIC INTELLIGENCE

Unlike generic ERPs like SAP or Odoo, Orbit.Shams understands the specific commercial realities of Saudi manpower companies: how PO rates differ from hourly rates, how Iqama status affects billing, how approval lag destroys cash flow, how multi-brand operations share workers and clients.

Tech Stack: Next.js, React, Node.js, PostgreSQL, Redis, Tailwind CSS, WebSockets

Status: Production platform (v1.0), currently deployed for internal operations at Shams Al Jubail.