Field coordinator and head of office

•Leading, managing and supervising the field team.

•Networking and external liaison/engagement (Local Authorities and Partners)

•Ensure effective representation to any external forum within and between Authorities, Partners, INGOs operating within Azaz/Idleb in collaboration with the relevant functional leads (Field Operations, etc).

• Ensure timely and coherent project planning and high-quality implementation and adhering to agreed results and work plans.

•Contribute to processes, reports, and guidelines related to programme quality and Monitoring, Evaluation, and Learning (MEL), ensuring lessons learned are documented and communicated.

•- Ensure Rhmat’s policies, program design, and access to vulnerable communities are prioritized in dialogues with external stakeholders, particularly government or Local Council personnel.

•Coordinate all relationships with external partners, Authorities and relevant services providers Azaz/Idleb in collaboration with the functional leads.

•facilitate positive and respected reputation across all relevant Local Authority/line.

•Provide support in all registration, permit and reporting obligations in a timely and accurate manner.

•Establish Administrative relationships at the local level and follow-up

•Lead on agreed upon reporting to the Local Authority is being done on time and quality in line with the respective requirements.

•Serve as the Azaz/Idleb point of contact for operations.

•Ensure the smooth and adequate flow of administrative information within Azaz/Idleb in order to facilitate other business operations

•Organize, supervise and manage the maintenance of office support services provided by the whole administration department, including housing, maintenance services, health and safety, secretarial and hospitality to visitors.

•Oversee and provide overall management of stationary, furniture and general supplies to ensure needs in the office and efficiently meet objectives of the department.

•Prepare and manage a basic annual Admin Master Budget for the Azaz/Idleb and advise programs on related administration mitigation costs

•Plan and coordinate administrative procedures and systems and devise ways to streamline processes across the Azaz/Idleb offices

•Line Manage the Local Authority Liaison/Representation Logistics and administration staff based in Azaz/Idleb

•Ensure proper and effective direct report’s performance evaluations are done.